Sponsored Case Study Roundtables : (Corporates only)

Roundtable 1:

Global Teams, Local Rules - Working Without Borders

Compliance Essentials for Managing Global Remote Employees

• Legal, tax, social security & compliance challenges across borders
• Turning complexity into clarity: risk awareness
• How to stay compliant while scaling internationally
• Employer of Record (EOR): opportunities, limits, and best practices
• Identifying risks early – and building compliant global structures 
• Practical insights for sustainable international employment

Hosted by:
Friederike V. Ruch, CEO, Convinus

Roundtable 2:

Overcoming Structural Barriers to Assignment Success in 2026

• We will explore the housing market constraints and how we can still ensure a soft landing in these difficult times
• We will also look at the complex work permission pathways for project-based and non-EU talent, such as the International Trade Regulation
  

Hosted by:
Fleur Apol, Client Manager, Santa Fe Relocation 
Anique Borchert, General Manager – The Netherlands, Santa Fe Relocation

Roundtable 3:

Beyond School Search: The Education Conversations Driving Relocation Decisions

Is the most popular school really the best fit? Should Global Mobility always fund it and where do decisions break down? Patricia and Kunal draw on thousands of relocations to unpack what truly influences families.

Hosted by:

Kunal Waghray, Operations Manager & Consultant, Edufax
Patricia van Hulst, Account Manager & Consultant, Edufax

Roundtable 4:

The Untapped Lever: Strategic Optimization of Social Security Costs

Social security is the largest source of tax revenue globally—yet it remains one of the most overlooked areas in global mobility planning.

Contributions are often costly, vary widely across jurisdictions, and unlike many taxes, sometimes allow choices around where and how payments are made.

• This interactive session will demystify totalisation agreements, certificates of coverage, domestic exemptions and potential post-departure refunds
• Through practical, real-life examples, we will show how organisations can reduce avoidable costs while remaining compliant
• Attendees will gain clear insight and actionable steps to unlock value within their mobility programmes

Hosted by: 
Alan McAllin, Director, Vialto Partners
Wendy Toonen, Partner, Vialto Partners

Roundtable 5:

Global Crisis Management – The RMC View

When a crisis unfolds, mobility teams are often at the centre of the response. But what does effective crisis management really look like from an RMC perspective?

• Join this interactive roundtable where we’ll explore how organisations and their RMC partners respond in the immediate aftermath of an emergency - covering communication, roles and responsibilities, decision-making, reporting, and the often-unavoidable question of spend.
• Finally, we’ll open the discussion on candidate selection for higher-risk locations and what a robust, workable crisis policy should include.
• Bring your perspectives for an honest, experience-led conversation.

Hosted by:

Andy Hawtin, Vice President, Business Development, EMEA, Altair Global
Lisa Reid, Vice President, Client Services, EMEA, Altair Global

Roundtable 6:

Remote Work - A Rapidly Evolving Landscape

Remote work is reshaping workforce strategy, tax compliance, and organizational design.

• The shift to remote and hybrid models has accelerated trends in employee expectations, mobility, and regulatory complexity, with employers facing new tax, social security, payroll, and employment‑law implications across borders
• Organizations must navigate diverse remote‑worker scenarios, from domestic flexibility to international requests, each carrying distinct risk profiles in permanent establishment, withholding obligations, social security, and immigration
  
• Successful implementation requires coordinated input from HR, tax, legal, reward, technology, talent and operations teams
  

During this roundtable, we will explore how to structure sustainable policies, develop governance and tracking mechanisms, and balance employee experience with compliance - ensuring organizations remain agile, compliant, and competitive in a rapidly evolving remote‑work landscape.

Hosted by:
Valérie Ramaekers, Director, Bakertilly
James Smith, Partner, Bakertilly

Roundtable 7:

Global Mobility Plan Scan: Unlocking Cost Savings & Smarter Mobility Design

Looking to strengthen your Global Mobility programme without committing to a major transformation project?

This session is designed exactly for you.

Join Maria Bouwsma for an engaging and practical roundtable that explores how a light‑touch mobility scan can reveal hidden cost drivers, streamline processes, and elevate the employee experience — all while reducing administrative complexity.

In this interactive session, we’ll share:

• Where mobility programmes quietly leak money (and how to stop it)
• Quick-win efficiencies that don’t require structural overhaul
• Modern approaches to policy and process design
• Tools and frameworks you can use immediately inside your organisation
• Real-world examples of companies improving quality, cost control, and governance through targeted diagnostics
  

Whether you're working to enhance compliance, manage costs, or redesign your mobility experience for today’s workforce, this roundtable will give you clarity, confidence, and actionable next steps.

This is a must‑not‑miss session for anyone responsible for Mobility - especially if you’re navigating growth, decentralised mobility practices, or increasing global movement.

Walk away with practical insights, sharper decision-making tools, and a clear view of where your mobility programme can go next.

Hosted by:
Maria Bouwsma, Director, Global Mobility Advisory, Heart Relocation

Roundtable 8:

How Personalised Digital Programs Can Power Lifelong Learning for Expats & Impats

• This roundtable explores how personalised digital learning programs support expats and impats in sustaining career growth and professional development across borders.
• We will discuss scalable, flexible online training solutions designed for adult learners, and how global mobility teams can leverage digital education to ensure continuity, upskilling, and long-term talent retention.

Hosted by:
Lieselot Declercq, Co-founder & Director, d-teach
Annabel Declercq, Co-founder & Director, d-teach